RegattaCentral

HEAD OF THE OKLAHOMA
2006 REGATTA EXPO


VENDOR INFORMATION
The Head of the Oklahoma 2006 Regatta Expo will be located in a large tent located near the finish line, grandstands, and VIP village to maximize the exposure for all regatta vendors.  Additional vendor space will be available in the Chesapeake Boathouse which will be in the center of the Regatta Staging Area and adjacent to the main entrance.  The 2006 Head of the Oklahoma will feature night racing, the first event of its find in the United States.  The night racing will be followed by a concert.  The 2006 Head of the Oklahoma is expected to exceed the 2005 attendance of 25,000 spectators and 950 athletes.

Hours of Operation: Set-up starts 9:00 AM Friday, September 29, with completion by 9:00 AM Saturday, September 30 for opening. Dismantling begins at 5:00 PM on October 1. Vendors must vacate park by 11:00 PM.

Vendor Responsibilities: The vendor is responsible for set up, operation, maintaining, and dismantling of the booth. The vendor shall maintain a clean and safe operation for the full duration of the regatta. The vendor shall clean up booth site and remove or dispose of trash. Vendors are expected to comply with all federal, state and local laws, rules and regulations, and shall have all appropriate licenses, permits and other required documentation. Food vendors must meet City and Oklahoma County Health Department and Fire Department requirements and permits. The food vendor must provide proof of $1 million of liability insurance. Subletting or booth sharing is not permitted without prior permission of the Head of the Oklahoma organizing committee.  All food vendors are expected to contribute a menu item to support the VIP tent and Friday evening reception.



MERCHANDISE VENDORS
Most booths offered are 10’wide x 10’deep, and will automatically include one (1) 8’x 2.5’ table, two (2) chairs, plus linens.   2006 Booth rental fees are $250 per 10x10 space.  Exterior booth fees in the Regatta Staging Area are $200 for site rental plus an optional tent fee of $150 for 10x10 or $250 for 10x20.  Booth reservations and payments are due no later than September 15, 2006.  Oklahoma City University retains the right to make any alterations they deem necessary at that time. 
 
Boat Manufacturers and Reps 
 
The 2006 Head of the Oklahoma will feature a large Regatta staging area surrounding the newly opened Chesapeake Boathouse.  Boat manufacturers and dealers will be offered space west of the Byers Avenue Bridge.  Site rental fee is $200 plus optional tent fees.  A 10x10 tent is $150 and a 10x20 tent is $250.
 
All Participants: To reserve a space, complete the form below and send along with payment to “Oklahoma City University, 2501 North Blackwelder, Oklahoma City, OK 73106” or faxed to 405-208-5305.  

For those paying by check, a copy of the check should be included in the fax.  Checks should follow immediately by mail.  
 
The 2006 Head of the Oklahoma will feature a full color souvenir program that will be available in numerous locations throughout Regatta Park.    For full details on how to include an advertisement in the official program, contact Mike Knopp at 405-412-0766.
 






Vendor Form

Company:___________________________________ Contact:_____________________________________
Address: ____________________________________________________________________
State: _______________________________________ Zip: __________________________________
Phone: _____________________________________ Fax:________________________________________
Email: _____________________________________ Website:_____________________________________
 
Products to be Displayed/Sold: _____________________________________________________
 
SELECTION OF BOOTHS

EXPO TENT @  FINISH LINE (2 Days) Prices:
□ Single Booth  10'd x 10'w  $250
□ Double Booth $350

REGATTA STAGING AREA (2 Days):
□ Outside Booth  10'd x 10'w $350 ($200 without tent)
□ Outside Booth  20'd x 20'w $450 ($200 without tent)

CHESAPEAKE BOATHOUSE EXPO (2 Days):   
□ Single Booth 10'd x 10'w  $250
□ Double Booth  10'd x 20'w  $350
Please contact Mike Knopp for additional tent size options for placement throughout Regatta Park.
Additional Items:   Comments:
□ Electricity;  Electricity is for: ______________Amps required: ______________ 
 #____booths x $150/booth =  $___________
□ Other Add-ons (tbd)    =  $____________

FOOD VENDORS
Oklahoma City University’s goal is to provide a wide variety of foods to regatta spectators and participants, and to provide a profitable and enjoyable experience to vendors. The Head of the Oklahoma actively promotes and markets to an ethnically diverse and well-educated customer base. Oklahoma City University provides indicated signage, tent space and, 8’ table(s) and two chairs. Temporary parking close to the exhibit site is reserved for vendor unloading. Oklahoma City University provides security and staff patrols and trash pick-up to maintain a well-run, family oriented festival.

Mandatory Food Vendor’s Meeting: September 13th at Regatta Park. We will have a short optional walk-through of the regatta site after the meeting.

Terms: Applications are due by Friday, September 1, 2006, and may be mailed or faxed.

Food Vendor Fees
 Booth Size    Booth Fee
10 x 10 space, 1 table, 2 chairs    $300
10 x 20 space, 1 table, 2 chairs    $350
20 x 20 space, 2 tables, 4 chairs    $400

Electrical
$50 per each 20-amp circuit of 110v power
30, 40 or 50-amp service of 208v power: priced upon request
30, 40 or 50-amp service of 220v power: prices upon request


Food Vendor Form

Company:___________________________________ Contact:_____________________________________
Address: ____________________________________________________________________
State: _______________________________________ Zip: __________________________________
Phone: _____________________________________ Fax:________________________________________
Email: _____________________________________ Website:_____________________________________
 
Products to be Displayed/Sold: _____________________________________________________
 
SELECTION OF BOOTHS

REGATTA FEST FOOD PLAZA (2 Days):
□ Single Booth  10'd x 10'w  $300
□ Double Booth $350
□ Extra Large Booth $400

Please contact Mike Knopp for additional tent size options for placement throughout Regatta Park.

Additional Items:   Comments:
□ Electricity;  Electricity is for: ______________Amps required: ______________ 
 #____booths x $50/booth =  $___________
□ Other Add-ons (tbd)    =  $____________